The University of Alabama System (UA System) Office employees are eligible for annual leave (vacation) by category as described below. Eligible employees are encouraged to take their earned vacation during the year in which it was earned. Eligible employees who are employed on or before the 15th of the month earn vacation at the full monthly accrual rate; eligible employees employed after the 15th do not accrue any vacation for that month. Only accrued unused vacation may be taken, and vacation hours or days cannot be advanced. Vacation must be approved by the employee’s supervisor before actual absence except in an emergency.
Recognized holidays occurring during vacation will not be charged to vacation time. No allowance will be made for sickness or other incapacity occurring during vacation.
Annual Leave
UAS Office employees are eligible for annual leave (vacation). Exempt and non-exempt employees accrue 22 days per year at the time of employment. Employees should submit leave requests via iSolved as soon as is practical. Supervisors must approve or deny leave requests before payroll processes for the period in which the leave will be taken.
Part-time employees accrual rate is prorated.
Paid Holidays
UA System Office employees receive ten designated holidays each year as follows:
- Winter Holiday: Monday, December 22, 2025 – Thursday, January 1, 2026
- New Year’s Day: Thursday, January 1, 2026
- Martin Luther King Jr. Day: Monday, January 19, 2026
- Memorial Day: Monday, May 25, 2026
- Juneteenth: Friday, June 19, 2026
- Independence Day Observance: July 3, 2026
- Labor Day: Monday, September 7, 2026
- Thanksgiving Holiday: Thursday &; Friday, November 26 & 27, 2026
- Winter Holiday: Wednesday, December 23, 2026 (duration TBD)
Normally, if a holiday falls on a Saturday, it shall be observed on the previous Friday. If it falls on a Sunday, it shall be observed on the following Monday.
The current year Holiday Schedule can be found on the Human Resources Page.
Personal Days
UA System Employees receive five personal days per fiscal year (October 1 – September 30) used at the discretion of the employee and approved by their supervisor. New employees will be prorated according to hire date.
Personal holidays must be taken between October 1 and September 30 and are NOT accumulated or rolled over.
Part-time employees accrual rate is prorated.
Sick Leave
Eligible employees are granted sick leave due to absences as a result of personal illness or injury, or serious illness within their immediate households to the extent of available sick leave. Immediate household includes any relative living in the employee’s home.
All employees earn sick leave at the rate of one day for each full month worked.
Part-time employees accrual rate is prorated.