The Office of Information Technology provides support services for the administrative staff and Board of Trustees. The services include integrating computer systems, leveraging new technology, technology assistance and support, and coordinating and providing training. The IT Office provides leadership that allows the System Office staff to collaborate with colleagues across the state and nation.
Access Email Online
Email accounts can be accessed online via outlook.office.com Opens in a new window. The web-based version does not provide the same functionality as the full application, but it does allow basic functions such as the ability to read, create, and reply to email. Email access for is protected with DUO two-factor authentication.
DUO Two-factor Authentication
DUO is required for all UA System Office staff.
- DUO setup instructions Opens in a new window
- Account Activation Step-by-step Picture Guide Opens in a new window
Setting up Email on Mobile Devices
The Outlook mobile applications are recommended for accessing your email account on mobile devices. IT does not support native email clients. Access email directions specific to your mobile device Opens in a new window.
Box File Storage
Take advantage of UA Box, our free and unlimited cloud storage system. Simply visit box.ua.edu Opens in a new window, enter your myBama userID and password, and you’re in. You can easily sync and access files anywhere, anytime, from any device – desktop, laptop, tablet, or smartphone. Get started with UA Box today Opens in a new window!
Virtual Private Network (VPN)
Need to get connected to campus resources while off campus? VPN access is automatically provided to all UAS staff. It can be easily accessed through Cisco AnyConnect. Learn more about the Virtual Private Network Opens in a new window.
Software
Adobe
Staff can choose between an Adobe Acrobat account or an Adobe Creative Cloud Account.
Adobe Acrobat is used for viewing, printing, signing, and sharing Adobe PDFs. Adobe Creative Cloud includes Photoshop, InDesign, DreamWeaver, and many others. Both accounts require the Creative Cloud application to be downloaded. Learn how to set up an Adobe account Opens in a new window
Docusign
DocuSign is an e-signature solution that allows users to quickly and securely access and sign documents. Users can easily upload and send documents for others to sign. DocuSign is an ideal tool to access and sign a document without a fax machine or physical copy. With DocuSign, users can send a document that requires signature or verification. Please contact
Microsoft O365
Staff can download and sign into Office 365 ProPlus on up to five devices! How to Obtain Microsoft Office 365 Education Opens in a new window. ProPlus includes access to the following applications:
- Word
- Excel
- PowerPoint
- Outlook
- OneNote
- OneDrive
- Forms
- Kaizala
- Planner
- Teams Opens in a new window
- Skype
- Sway
- To-Do
- Whiteboard
Learn more about each application in the Office 365 Training Center Opens in a new window.
Zoom
Zoom Pro accounts are available to all System staff. Zoom Pro accounts can host meetings with up to 300 attendees.
To begin using Zoom, fill out the user request form.
Security Tips
Do not share sensitive data.
- Do not share personal information via email.
- Do not open email attachments from sources you do not trust.
- Back up your devices regularly.
- Do not click on internet pop up ads or videos, especially on social media.
- Keep your browser and operating software up to date.
Keep passwords private.
- Do not share passwords, and change your passwords often.
- Longer passwords are stronger passwords. We recommend 12 or more characters.
- Use multi-factor authentication, like DUO two-factor authentication Opens in a new window, for all of your online accounts. Gmail, Yahoo, and iCloud all offer multi-factor authentication.
- Do not display passwords on or near your computer.
- Store passwords in a secure and encrypted environment like Keeper Opens in a new window.
Staff
Veronica Cross
Stefan Kim
Tobias Sharp
